Terms / Conditions & FAQ’s for commissioning a shoot with Tanya Zouev Photography.
A working relationship benefits from getting to know one another, so in order to enjoy a smooth partnership, here are some important terms and conditions about our services outlined below.
All projects or services that Tanya Zouev Photography are contracted to produce or provide for you will be subject to the following:
PRICING AND Quotes.
We provide a bespoke photography service and regularly organise and refer the following suppliers: food stylists, props stylists, set builders, art/creative directors, producers, videographers, hair and makeup artists, location companies and rental studios.
We do not offer set packages instead preferring to quote each commission individually, thus we will require a written brief outlining what type of photography you need and the result that you are seeking by way of visual references (these can come from either our website or from Pinterest or similar sources). Creative services are subjective and highly interpretive so being really clear on the end result you are seeking will ensure that any work carried out will be on brand and on brief.
The quotes (day shoot rates, fees and associated costs and line items) sent to you are our best estimates given our extensive professional experience, and the information provided by you at the enquiry stage. The more detailed the brief, the more accurate your quote will be. Please ensure that your brief includes how many deliverables are required as post production is quoted as a separate line item to the shoot day.
Please take note that we cannot provide you with a quote without visual references and the approximate number of deliverables you require.
If after we have quoted on a shoot, additional information is forthcoming about the project, the specifications change, or the scheduled content changes, the quote may change. Quotes are valid for 30 days from date they are provided.
HOW MUCH ARE OUR SERVICES?
We only offer full day shoots unless a half day is a continuation of a larger job. Our jobs are all quoted individually as each client has very different requirements, however as a rough guide, our services generally start at around $4000 ex GST for a full day shoot including a set number of deliverables.
Please note that this does not include your studio hire, stylist, props or backgrounds.
Project Revisions, Alterations & Modifications.
New work requested by you, and provided by us, after a project quote has been approved is considered a revision, alteration or modification and will be charged on a time and materials basis. Prior to acceptance of any commission, all briefs are subject to consultation with one of our preferred professional stylists to ensure the desired shot list is achievable and realistic.
Additional image requests on shoot days will be accommodated only if time allows and at our discretion. If the shot schedule does not allow for extra content requests, you will be given the option of increasing the shoot duration by way of overtime (an additional hourly rate for all photography team members, including stylists and assistants).
THE CREATIVE PROCESS (THE "DRILL").
We only work with experienced crew members who understand the mechanical workings of a professional photography production. For this reason we only refer our clients to preferred suppliers that we have worked with in the past. This way we can ensure that the team involved is well experienced in providing the best results from each and every shoot.
For those clients who are new to working with professional photography teams, there is a specific process that all our preferred suppliers know and understand. A typical full day shoot is outlined below so that you can have an idea of what to expect.
1-Bump in and the first shot of the day.
The team's arrival at the agreed shoot time either at the studio or on location is called "bumping in" and involves the unpacking and set up of photographic equipment, props, wardrobe and hair/makeup stations. It is during this time, after unpacking props and laying out prop tables, that stylists will commence set builds and photographers and lighting techs will commence setting up lights and taking test captures in order to build the light. Keep in mind that the first shot of the day always takes the longest to complete due to bump in time and general settling into the shoot for the team. Please allow approximately two hours for bump in, set up and completion of the first shot.
2-How long further shots take to do.
After bump in, subsequent shots will be completed faster as props will have been unpacked and equipment already set up. How long each shot takes to complete however depends entirely on the subject matter and creative treatment. A simple image of a bottle for example may take 15 minutes to shoot whereas a more complex set build featuring large product such as furniture may take two hours or longer. Generally, a propped food or tabletop product setting will take roughly an hour to build, shoot test captures, include client feedback time and change requests, shoot the final captures and then break down the set in preparation for the next shot.
Please keep in mind that both the photographer and the stylist require time to create each shot to the standard of the images on this website. For example the photographer needs time to tweak or change lighting and camera settings, the stylist needs time to build the set, view test captures and make changes to props and product if necessary. As much as we would love to rush the process, unfortunately we are unable to without compromising quality and attention to detail.
3-Variations of hero shots and changing angles.
Many clients ask for portrait and landscape orientations of the same setting in order to give them cropping flexibility and maximise use across different platforms. This is never quite as simple as just changing the camera orientation and pointing the lens at the set. With each orientation change carefully composed sets will require time to tweak. For efficiency, we always plan eye level shots to be done sequentially before moving to any flat lay/overhead angles as lighting and camera settings always change between those angles. Changes to the set also need time to shoot test captures with the exception of direct product swap outs which can generally be done quickly if the size of the actual product doesn't change or require a completely different camera frame.
4-Lunchtime and breaks.
Experienced crews understand that time is of the essence and that time is money, however as we are also human and we do get tired. For this reason we stop and take a lunch break in the middle of the day, usually around 20 mins in length is enough. Please note that it is standard industry practice for the client to organise the crew's lunch on all full day shoots. We can either recommend excellent catering services, or alternatively Uber Eats delivery is fine also.
5-Bump out, breaking down the shoot.
After the last shot has been completed and signed off by the client, the team set about packing up the studio or location. This can be quite a lengthy process depending on how much equipment and props were required for the job, and both the photography and styling teams need to allow time for this. For this reason shoots will wrap up around hour seven of a standard eight hour shoot day to allow roughly 60-90 minutes for bumping out. Most rental studio bookings are around 9 hours duration and allow for bump in and bump out time. Most location home bookings however are 8 hours as standard including bump in/out unless overtime is arranged and paid for prior to the shoot.
6-Overtime.
All full day shoots are capped at eight hours, and half day shoots are capped at four hours. If your booking is a full day shoot and you require the team to stay longer than eight hours, you have the option to extend your shoot to a long day by way of an hourly overtime rate. If your booking is a half day shoot and runs overtime, you will be charged one hour overtime from hour four to five. If your half day shoot goes for more than five hours, you will be invoiced for a full day. Overtime is paid to the entire team including assistants.
Project Schedule & Schedule of Dependencies.
A project schedule will be established and adhered to by both you and us and it is particularly important to provide a brief to both photographer and stylist well ahead of a scheduled shoot date to ensure that the stylist has adequate time to source props, backgrounds and sets. Where you do not adhere to a project schedule, final delivery dates will be adjusted accordingly.
post production-Image Correction, Adjustments, Change Requests, Errors & Omissions.
The vast majority of work provided by us is shot to CaptureOne Pro whilst tethered to a computer with a client present, giving you ample opportunity to view, approve and sign off images as they are photographed. A great deal of time and effort is put into this process to ensure that the high resolution files (TIFF, JPEG or PSD) are of an extremely high standard. Electronic proofs are provided to you within five working days of the shoot for sign off and approval and you must carefully review all images. We are not liable for image corrections, adjustments, errors or omissions once a project proof sheet has been signed off. If further work is required after the sign-off stage, a post production fee will be charged to cover this time.
POST PRODUCTION-retouching services.
The majority of post production is done in house as most of our clients ask us to handle the shoot from capture through to retouching of selects. We are also happy for our clients to use their own retoucher if they prefer. If this is the case, we will prepare all high res files in CaptureOne Pro as colour corrected TIFFs and will send these directly to the retoucher. If we are retouching images in house, your files will be cleaned up of dust specks, distracting highlights and other minor flaws, colours will be matched up to product where necessary and tonal adjustments will be made. Each per-file cost includes three rounds of change requests. If further work is required after the third round of changes, a fee will be charged to cover this time.
Payment Terms.
All quotes over the value of $2000 ex GST are subject to a 50% deposit payment of the total quote amount to cover the cost of props hire and purchase and to secure the shoot date. The final payment of 50% is due on delivery and sign off of low resolution shoot proofs. High resolution files will not be provided without payment in full. Any revisions, alterations and modifications that add work to the project scope and deviate from the original agreed quote will be invoiced separately and in addition to the original fee.
Copyright & Usage.
All photography end use is discussed and agreed to prior to a shoot taking place as these vary from client to client, and from territory to territory. Standard usage terms is Australia and New Zealand use for an agreed time period (12 months, 24 months etc) across all major platforms. Unless a prior arrangement for a complete image buyout has been agreed upon in writing, Tanya Zouev Photography retains copyright and all moral rights to each image produced and retains ownership of all original raw files and processed files supplied, including digitally altered compositions.
Our Use Of Final & Finished Imagery.
We shall retain the right to any finished and final imagery in our promotional and marketing activities, including participation in photographic competitions, use in photographic publications and electronic, printed or other portfolio use.
General FAQ’s About Shoots & Production
Photographers charge on a sliding scale in accordance with how much experience they have. Junior photographers and those starting out are cheap, however they also have little to no experience with dealing with clients, problem solving on the job and overall management of professional photographic productions. Experienced senior photographers such as Tanya Zouev Photography have decades of experience across a huge range of clientele and shoots in a many different types of locations.
The above combined with ongoing education and training (particularly in the areas of artificial lighting, capture software and retouching) ensures skills and style remain progressive and fresh. There are large financial investments placed into purchasing high end photographic and computer equipment and ongoing studio rent and business insurance overheads. All this ensures you are hiring a photographic service you can trust to interpret a brief with professional expertise and finesse.
Photography shoots are generally either a half day booking, full day or longer depending on the scope of the project and subject matter. Each project is reviewed taking into consideration a client’s budget, their requirements and needs and how many deliverables are required.
Please note that there are no short cuts to obtaining the quality of work that is represented on the website of Tanya Zouev Photography. Whilst this high quality of work is time consuming and exacting, it is one that we approach with great enthusiasm, diligence and care. Please note that we do not offer bookings shorter than a half day duration.
We quote a number of shots that we can comfortably achieve in a shoot day without compromising quality.
Shoots can take place in a rental studio that hires by the day, or onsite at a client's factory or office, or on location.
In most cases we are able to deliver finished retouched images within two weeks of the shoot date. Should more time be required the client will be informed ahead of schedule. The usual method of delivery is via Hightail or Dropbox by way of a simple download link.
Yes, the photography presented on Tanya Zouev Photography’s website are actual images delivered to clients. There is a lot of work that goes on in the background to ensure the success of a shoot and includes but is not limited to the following (this list will vary depending on what type of shoot is taking place, for example a food shoot will have different requirements to a beauty shoot) - adequate time to shoot the job, the stylist has received a brief well ahead of shoot day and has adequate time to source props, cooperation of client and any participating talent on the day, locations sourced are clean and styled to a high photography standard and any talent and/or makeup artists present are experienced. These are just some of the elements that go into making the resulting images outstanding.
This depends entirely on the type of shoot. Generally all studio shoots are artificially lit using carefully crafted lighting techniques whilst many interior shoots are natural light supplemented with small amounts of artificial light.
No, the provision of post-production services is to ensure that all images are of the highest standard and is also part of the creative process and service that we provide, and as a result of this, raw files will not be provided.
The only exception to this is advertising agency shoots where a retoucher has been booked for the retouching component of the production. If this is the case, we will process out all raws as colour corrected TIFFs and will send these directly to the retoucher.
Yes. We charge a per-file fee and in that cost we provide colour and tonally graded TIFF, JPEG or PSD files for consistency and quality, and give each image a light retouch to remove any particularly obvious dust and flaws. Any retouching outside of this is considered out of scope and will be quoted on a per-file basis. We can provide medium and high level retouching as well as compositing services.
We oversee all our post processing and editing and the vast majority of it is done in house. Tanya Zouev has developed photographic treatments and techniques that are unique to her style of work and these set her apart from other photographers who shoot similar subjects.
There are times however when some post production does needs to be outsourced (such as high level compositing) and when this is required, we have partnerships in place with some of Sydney’s best photographic retouchers who have years of experience working with advertising clients.
A stylist can either make or break a shoot. To achieve the high standard of imagery you see on this website, you need a stylist who is trained in styling product specifically for photography. An experienced stylist’s skills include the ability to source props and build sets that work in best with your product. They have an eye for detail which ensures a polished end result, and they offer the expertise to ensure your brief is interpreted accurately.
The result is a stunning image that draws the viewer in, creating a relationship that leads to positive purchasing decisions for you. For these reasons we only work with professional, experienced photographic stylists. These talented creatives also understand the workings of a professional photography shoot, working to a brief and creating sets that result in spectacular images.
Whilst your chef may be able cook some amazing food for your guests and customers, cooking for the camera is completely different. Unless experienced with cooking food for shoots, chefs are accustomed to plating up from one angle only. The camera sees food differently from the human eye and it needs to be plated up accordingly.
Many foods behave in unexpected ways under the camera creating issues for inexperienced stylists. For example, meat often takes on a bluish hue and needs to be cooked a certain way to compensate for this. Many vegetables need to be undercooked and handled in a specific manner in order to keep their colour and hold their shape. An experienced food stylist will know how to do this. Exceptions to this are where a chef has plenty of experience in working on food photography shoots in which case we look forward to working with them.
This is also best left to the stylist as they will hand select ingredients that are of a photographic standard. They will ensure that ingredients are blemish free, the right size and quantity that will be suitable for photography. This will also reduce the chance of additional retouching costs required to fix imperfect and damaged produce.
Yes, as all clients requirements are different, props and backgrounds need to be sourced specifically for your shoot. Props need to be purchased, hired or at times, be custom made.
Unless you have experience with professional photography styling, prop sourcing and shoot prep is best left to the stylist. They will know how and where to source specific items and backgrounds that will work best together to make your product shine and create amazing end results. If you have your heart set on using a particular prop in your shoot, you are welcome to discuss this with your stylist beforehand.
A great deal of work and planning goes on behind the scenes prior to the shoot day in order to achieve a stunning outcome. Stylists visualise and plan shoots well in advance often making sketches, taking on creative direction roles, taking reference photographs, preparing mood boards and sketching up set designs, sourcing specific props and backgrounds, borrowing and purchasing garments, and then checking how all of these elements work together prior to the actual shoot.
Props usually need to be returned to prop hire companies and with multiple suppliers being used, this is a time consuming process which is usually done between shoot days and on weekends. A stylist will ensure that items are returned safely without damage, sometimes with the assistance of a courier, other times they need to return items in person (as in the case of fragile items). This fee covers their time.
Many clients produce their shoots in-house preferring to liaise directly with the photographer and stylist, location companies, hair and makeup etc. On other occasions Tanya Zouev Photography take on the role of producer (for a fee), at other times a freelance producer may be used. Simple shoots with small teams do not require a producer whilst larger shoots (lifestyle shoots on location with talent for example), require outsourcing an experienced producer to ensure that everything is organised, running smoothly and to schedule.
If rescheduling takes place well ahead of time then there is no penalty to move the shoot date. In the event of a cancellation in 24 hours or less of the shoot day, a full payment of both the shoot fee for both photographer and stylist will be required. The only exception to this is in the event of bad weather where outdoor location shoots are concerned. For this there is no charge for first cancellation, a 50% charge of the shoot fee for second cancellation and a 100% charge of the shoot fee for the third cancellation.
No, Tanya Zouev Photography retains all copyrights expressed and implied otherwise. We grant a license in which the client may use the photos for any marketing purpose they wish provided they do not violate the copyright by selling, leasing or gifting the photos to third parties. When dealing with a company directly, the license is granted to the entity that paid for the photos, for example if a cosmetics manufacturer paid the invoice, the cosmetics manufacturer is the license holder.
If a marketing or advertising agency has paid, then the license is granted to their client (the brand). In some cases, a full buyout of copyright is available and is negotiated on a per-image basis. The license is a single user license and once it expires, arrangements must be made to extend the license. Failure to do this will result in Tanya Zouev Photography seeking payment for the usage fee concerned either directly or by legal means. Images may not be used by third parties without the written consent of the photographer and a usage fee payment per-image. For full information regarding licensing and usage please contact Tanya Zouev directly.
Yes. The license does allow you to use the photos to advertise you or your services in addition to marketing your product and/or services.
Have a question or need a quote?
If you have a query about any of the above information, don’t hesitate to contact us and ask. We look forward to working with you!